SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe

At  7:00 p.m. the meeting was called to order by Chair John Warshow

Listers: The Selectboard authorized the purchase of two used fire-proof file cabinets for the lister records, at a cost of $100 each.  Bobbi noted that these cabinets usually sell for over $1,000 each.

Designated Funds: The Selectboard discussed and approved a Designated Fund Policy.

Personnel: The Selectboard authorized Road Foreman Dan Tetreault to hire Scott Ciampi on a six-month probationary period.

Ambulance: The Selectboard discussed the running order for emergency service calls.  They noted that there have been concerns about the response time for Cabot Ambulance.  They know that East Montpelier has started an ambulance service, and Cabot has asked for a significant increase for 2010.  They will ask Cabot Ambulance president Sheila Brown to come to the next Selectboard meeting.

Road Crew: The Selectboard asked Bobbi to calculate how much it would cost to hire a fourth road crew member.  Even with decreased overtime, the cost would still be over $50,000.  The Board discussed the possibility of hiring someone part-time. A part-time person would increase taxes by 5%.  The Board does not want to increase the budget by that much but will include a separate article on the warning so that voters can decide.

Budgets: The Selectboard finalized their budget.  The budget for expenses increased 0.7%.  Expected income decreased 1.2 %.  This will result in a tax increase of 1.5% for the Selectboard’s budget.  They will include additional articles for a commuter bus, a pellet boiler at the Old Schoolhouse Common, and a part-time road crew member.  These costs are not included in the above calculations.

Cemeteries: The Selectboard received a report that the fence around the Eaton Cemetery is in need of repair.

Stranahan Management Plan: The Selectboard discussed whether it is appropriate to include a natural communities map that shows what the land would have been like if it had been left in its natural state.  It appears to the Selectboard that the intent of the natural communities map is contrary to the goals expressed in the conservation easement, and the map at this point is preliminary.  The Selectboard noted that the Stranahan family did not try to restore the natural communities.  The board voted to remove the reference to natural communities and the map.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  The approved the minutes of the December 29, 2009 meeting.

The meeting adjourned at 10:15 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Dan Tetreault; John Christman Sr. and Ken Christman (Cabot Ambulance): Dennis and Donna Bryer; Will Walters (Hardwick Gazette)

At 7:00 p.m. the meeting was called to order by Chair John Warshow

Ambulance Service: The Selectboard invited members of Cabot Ambulance to discuss response time, running order, budget, and East Montpelier’s new ambulance service.  John Warshow explained that the Board has heard rumors about delays in response time.  John Christman explained that after a first tone, a second tone is sent 2 minutes later, and a third tone 2 minutes after that.  Persons responding are announced over the radio.  Two people with First Responder training are required to transport a patient.  If they don’t have two responses after the third tone, another service is called.  Currently the second service is Barre Town but Cabot Ambulance President Sheila Brown is talking with East Montpelier about being Cabot’s backup.  The Christmans noted that it is hard to find people to respond during weekdays when most people are at work.  East Montpelier’s service will have people present during the day.  Cabot has looked into having paid staff but it would be too expensive. 

The ambulance members noted that sometimes Barre Town may be called even if there are two responders from Cabot, if a paramedic is needed.  Cabot currently has 18 members, all of them certified as First Responders.  They would like to have more volunteers, particularly people who are in or around Marshfield and Cabot during the day. 

When Barre Town is called for backup, they are paid by Cabot Ambulance Service.  Cabot gets an appropriation from Cabot and from Marshfield, and they bill patients for their service.

Regionalization is a possibility but control would be an issue, as would revenue.  In other areas of the country, ambulance services are private entities.

Dog Complaint: Dennis and Donna Bryer attended the meeting to ask the Selectboard what is being done about their dog complaints on Bunker Hill Circle.  They stated that John Warshow has asked them to write a letter but they don’t want to write a letter – they want the Board to write them a letter explaining why the Town hasn’t dealt with the issue.  They don’t like the way the minutes have been written.  They have had problems with their neighbors for 12 years.   

John asked specifically what part of the ordinance the Board is not enforcing.  The ordinance requires a complaint to be in writing.  Dennis said no one ever told them to put it in writing.  Donna said she’s been told not to put it in writing.  John said he has never told them not to put the complaint in writing.  In order to enforce the ordinance, the Selectboard has to follow the procedures spelled out in the ordinance. 

The Board asked the Bryers to start now, documenting the complaints in writing.  Bobbi asked them if they have a copy of the ordinance, and they do.  Chris stated that when they came to his house, they never made it clear that they were there with a specific complaint regarding dogs in the road.  John asked again that they put their complaint in writing, because the Board can not make an enforcement action under the ordinance unless they follow the ordinance.

Town Meeting: The Board discussed the warning for Town Meeting.  There is an article on the warning to allow the Road Foreman to hire temporary help, either to allow the road crew an occasional weekend off in the winter or to cover vacations in the summer.  The amount on the warning is $20,000.  The Board feels that the voters should discuss this item and whether the amount is appropriate.  John moved to sign the warning.  Chris seconded – all in favor.

Commuter Bus: Chris attended last week’s planning meeting.  The preliminary plan is for a bus twice in the morning and twice in the evening, from Marshfield to Montpelier and back.

Roads: Dan asked whether Eaton Cemetery Road is a bus route.  The Road Crew does not maintain the road as a bus route but the buses have been using it.  The Selectboard is disappointed that there has been poor communication from the school regarding the bus routes.

Dan reported that there is a car in the turnaround on Guyette Road.  It has been there all winter.  John will look into it.

Chris asked Dan whether it would be feasible to put the plowing of dead-end roads out to bid, as a way to reduce costs.  Chris and Dan will do more research.

Tax Anticipation Note: The Selectboard signed a tax anticipation note from Chittenden Bank in the amount of $327,000.00

Appointments: Karen O’Donnell was appointed to the Recreation Committee.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll

Executive Session: At 10:35, Chris moved to enter executive session to discuss litigation.  Laura seconded – all in favor.

The meeting adjourned at 10:45 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Will Walters (Hardwick Gazette)

At  7:05 p.m. the meeting was called to order by Chair John Warshow

Personnel Policy:  The Board finished reviewing the draft of the personnel policy making changes and additions.  Laura will make the final changes and have a final draft ready for the next meeting. The Employee Evaluation form will be re-formatted for the next meeting.

Stranahan Management Plan:  John moved and Laura seconded the motion to approve the Stranahan Management Plan as amended with the new Natural Communities language and new Appendix G, the Natural Communities map, subject to review of the final document.  The vote was unanimous in favor of the motion.

Water cooler:  Dan requested a water cooler for the garage personnel. His request was granted.

Guyette  Road:  Chris will talk to Dan Dolan about removing his car from the turn-around-area on Guyette Road.

MSDS Holder:  (Material Safety Data Sheets)  John will research  a glass case for these sheets and permanent MSDS sheets that can be displayed at the Town Garage.

Liquor License:  The Board  gave its approval and signed the application for the Liquor License for Tim's Convenience Center.

Certificate of Highway Mileage:  John moved and Chris seconded that any member of the Selectboard could sign the cover letter for the Certificate of Highway Mileage and the Ancient Roads Determination, once it was written.  All in favor of the motion.

Materials List:  Chris presented a materials list for the new Town Shed. He will have it priced out by different contractors.

Executive Session:   The Board went into Executive Session at 8:20 p.m.to discuss a legal matter.  The Board came out of Executive Session at 9:00 p.m.  No action was taken.

Expenses, Permits and Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.

The meeting adjourned at 9:05 p.m.

Respectfully submitted,

Laura Johnson, Temporary Secretary

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe

At 7:00 p.m. the meeting was called to order by Chair John Warshow

Software:  Bobbi is negotiating a contract for software for the town land records. The Selectboard will review the contract after the details are worked out.

Stranahan Management Plan: The Selectboard approved the final Stranahan Management Plan.

Personnel: The Selectboard reviewed the form for performance appraisals.

Energy Grant: The pellet boiler project needs additional engineering work before the grant application can be finalized. The Town can apply for a municipal technical assistance grant to pay for the engineering.

Liquor License: The Selectboard approved a liquor and tobacco license for the Marshfield Village Store.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll. They approved the minutes from January 5, January 21, and February 2 meetings.

Executive Session: At 8:35, Chris moved to enter executive session to discuss litigation. John seconded – all in favor.  The Board returned from executive session at 9:00.

The meeting adjourned at 9:00 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

T

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Zoning Administrator Bob Light

At 2:20 p.m. the meeting was called to order by Chair John Warshow.

Executive session: John moved to enter executive session to discuss litigation.  Chris seconded – all in favor.  The board returned from executive session at 2:25 p.m.

Stranahan property: The Board received an offer from Bob and Lee Light of 60 cents per tap for tapping approximately 100 taps along the Thompson Road.  John moved to accept the bid.  Chris seconded – all in favor.

Cemetery: Chris has looked at the Eaton Cemetery fence and one corner is in need of repair.  The Board will consider this in the spring.

Chair: Laura moved to appoint John.  Chris seconded.  John abstained.

Appointments: John moved the following appointments:

Fire Chief......................................................................... Thomas Maclay II

Fire Warden (Term expires 6/30/2010).......................... Thomas Maclay

Cemetery Sexton ..................................................................... Ronald Pitkin

Planning Commission

Term Expires 2013.................................................................. Richard Baker

Representative to Central Vermont Regional Planning Commission

Term expires May 2011......................................................... Jon Groveman

Representative to Central Vermont Regional Planning Commission

Transportation Advisory Committee............................. Michael Sabourin

Development Review Board

Term Expires 2013...................... Dina Bookmyer-Baker,  Bruce Hayden

Pound Keeper................................................................. Cheryl McQueeney

Dog Officer........................................................................ Josephine Guertin

Health Officer (Term expires 04/30/2011)............... Madelyn Hamilton

Tree Warden............................................................................. Ronald Smith

Inspector of Lumber, Shingles & Wood....................... Harold Hayward

Weigher of Coal....................................................................... Albert St. Cyr

Town Service Officer................................................................... Beth Stern

                Old Schoolhouse Common Board of Directors

Ellen Cooke, Marilyn Davis, Janet Nielsen, John Walker, Karen Walker

Conservation Commission

Term expires 2014................................... Brett Engstrom, Michael Zahner

Recreation Committee

John Walker, Karen Walker, Jim Barlow, Laurie Martin, Karen O’Donnell

Energy and Climate Change Committee

Anne Miller, John Morris, Lawrence Black, Saul Gresser, Rich Phillips, Dan Chodorkoff

Laura seconded – all in favor. Except where otherwise noted, appointments expire on April 15^th of 2011.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.   They approved the minutes of the February 16, 2010 meeting.

The meeting adjourned at 3:40 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

T

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Dan Tetreault; Visitors Dwight Duke, Shawn Codling, Lois Burnham

At 7:05 p.m. the meeting was called to order by Chair John Warshow.

Constables: Shawn Codling approached the Selectboard about the new training requirements for Constables.  Laura has found that the training is free, but there is a written exam, medical exam, and psychological exam and those are not free.  There is also a requirement to ride with a law enforcement official for a number of hours.

Dwight suggested that we really need a constable in town to deter crime.  John asked what the constable could do if he found someone committing a crime, assuming he had the training.  Dwight stated that he could arrest the person and hold them until police could come and transport them.   He suggested that the Constable should have a radio.

Bobbi explained that until July 1^st, the Constable has as much authority in town as any other law enforcement officer.  According to the new law, after July 1^st, if the Constable hasn’t had the required training, the constable can only serve process, kill unlicensed dogs or injured deer, assist the health officer, be a court officer, remove people from town meeting, and collect taxes if no other collector has been elected.

Dwight suggested that the voters should be asked to elect the constables for staggered 3 year terms.

Lois suggested that the Constable should have the training, so that he doesn’t overstep his boundaries and get himself into trouble.  When she was the Constable, the State Police called on her on occasion.  Dwight stated that if the Constable is called by a resident, they are required to respond, even if their response is just to call the State Police.

The Selectboard authorized payment for the required tests.

Trucks: Dan reported that the 2006 truck broke down today and had to be towed to Clark’s Truck Center.  Laura asked whether we have had a lot of trouble with this truck.  Dan explained that there have been several issues with this truck but it has all been warranty work so far.  The extended warranty has paid for itself with this truck.

Equipment Shed: Chris is going to get quotes from Ron Smith, Kevin Rand, Michael Schumacher, and Tom Robinson.  He noted that Ron Smith buys local logs.  The Board also discussed the possibility of asking for volunteers.  Chris will ask for quotes as if no one will be helping the contractor, to get a worst case price, and then will ask volunteers to help out to reduce the labor cost.

Personnel: The Board and Dan discussed the part-time employee authorized at Town Meeting.  Dan will review the applications that we received when the recent full-time position was advertised.

Laura moved to adopt the revised personnel policy, road crew job description, and evaluation form.  Chris seconded – all in favor.

Appointments: The Board reappointed Rich Phillips, Dwight Baker, and Ronald Pitkin as fence viewers.

Stranahan Town Forest:  The Selectboard discussed the job description and criteria for the stewardship committee.

Recreation Fund: The Selectboard established a designated fund for money raised by and for the recreation committee.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll  They approved a liquor license for Rainbow Sweets.  They approved the minutes of the March 2, 2010 meeting.

The meeting adjourned at 10:03 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe arrived later; Visitors: Constable Shawn Codling, Cemetery Sexton Ronald Pitkin; Will Walters (Hardwick Gazette)

At 7:00 p.m. the meeting was called to order by Chair John Warshow

First Constable

Shawn Codling and Laura updated the Board on the process Shawn must follow in order to be a trained First Constable with law enforcement authority.

Chris moved and John seconded to allow Laura to sign the necessary paperwork for Shawn's applications and certification requirements on behalf of the Selectboard.  All in favor.

Cemetary Report

Ronald Pitkin has inspected all the cemeteries and reports that the Eaton Cemetary needs extensive spring clean-up work. Mark Codling of Cabot Heights Cleaning Services and Property Maintenance would like to do the work for $600. This would include general clean-up, with the cutting of small volunteer trees in the cemetery. David Hawkins, who has the cemetery mowing contract, is not interested in this clean-up work.

John moved and Chris seconded and all approved having Mark Codling do the general clean-up work at Eaton Cemetery.

Ronald reported that “fill” is needed at Eaton Cemetery  The road crew will be asked to  move the piles of dirt on the OSC field next to the river to Eaton Cemetary.

Ronald will put up flags honoring veterans at all the cemeteries

Covered Bridge

Mark Codling asked to be considered for mowing the Martin Covered Bridge site.  Ronald will ask him to submit a bid. Others will be asked to submit bids as well.  John will check on the price of liability insurance if someone other than a business wants to do the mowing.

Rich Phillips notified the Board that he will put in a bill for some of his time working on the covered bridge park project, and use the money that he is paid to purchase “Welcome to Marshfield” signs.

Software

The Selectboard executed a contract with Cott Systems for land records software for the Town Clerk’s Office.  They approved the purchase of two new computers.  The software and one of the computers will be paid for out of the Records Restoration fund; the other computer was included in the budget approved at town meeting.  One of the existing computers will be used by people coming into the office to do research, and the other existing computer will be moved to the Town Garage to replace the Road Foreman’s computer.

Burning

The Selectboard received a complaint that the person living in the Larry Drown property has been burning trash in their woodstove.  The Board will ask Bobbi to send him a letter with a copy of the ordinance.

Rapid Response Plan

The Selectboard approved the update of the Rapid Response Plan.

Town Meeting

The Selectboard approved the minutes of Town Meeting.  Moderator Rich Phillips has already approved them.

Development Review Board

Chris moved and John seconded and all approved the appointment of Sandy Paritz to the Development Review Board.

Solid Waste District Discussion

John will talk to R.D. Eno in Cabot concerning their re-cycling program and their membership in the Northeast Kingdom Solid Waste District.

Spring Road Tour

The Selectboard and Road Foreman will meet on May 1, 2010, at 7:00 am to

tour the town roads.

Paving and Bridge Grants

John will apply for grants to pave the Cabot Road and replace the culvert at Bailey Pond. Because the grants won't cover the entire cost of the repairs, the Board approved the use of money in the paving and bridge designated funds, as well as, a part of the contract money from the road budget. This is work that must be done.

Bus Parking Area

Marshfield will apply for grant money to fix up an area in the OSC parking lot for a Park and Ride area for the bus service if the Agency of Transporation has money in their budget for this program.  We won't know if the grant will be offered until the Vermont budget is passed later this month.

Expenses, Permits & Payroll The Board approved the minutes of March 16 and 24 and signed reports for General Expenses and payroll.

The meeting adjourned at 9:50 pm.

Respectfully submitted,

Laura Johnson, Temporary Secretary and Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; OSC Board Members Janet Nielsen, John and Karen Walker; Twin Valley Seniors Board Members Merv Spooner, Joyce Fowler, Mike Caccavo, Rita Copeland, Wanda Berte, Fred Ducharme, Linda Fowler; Road Foreman Dan Tetreault; Will Walters (Hardwick Gazette)

At 7:07 p.m. the meeting was called to order by Chair John Warshow

Twin Valley Seniors: John Warshow suggested that the Senior Center is now serving many more people and the Board wanted to get together to discuss how best to deal with the increased use.  He asked how many people are being served and what towns they are from.  Mike Caccavo asked what the point of the meeting is.  Rita explained that they got a letter in September stating that the rent would be going up but she was upset that it went up so much.  She doesn’t think the elevator expense should be attributed to the seniors. 

Laura asked what other towns contribute.  Rita stated that the other towns pay based on the number of people that they serve.  The people who get the meals pay $4.00 if they can, and the center gets an additional $3.44 per meal from Central Vermont Council of Aging.  The meals cost the Center $6 to $6.50 each, and they pay mileage to the volunteers who deliver the meals.  They are a non-profit just breaking even.  They could serve more if they had more space.

Rita stated that they serve 25-35 people a day, 3 days per week, and they serve about 125 people thru meals on wheels.

Laura wondered why we are charging the Senior Center and not having the taxpayers pay for their rent as we do the library and town clerk’s office.  John Walker commented that the Senior Center serves other towns. 

Alan Taplow reminded the Selectboard that the Old Schoolhouse Common was initially presented to the Town as not costing the taxpayers.  He noted that taxpayers have not approved paying for the senior center.  He noted that the building expenses increased dramatically when the senior center use increased, and he feels that each user should pay for the expenses that the town incurs as a result of their being there.  Bobbi stated that Ernie Penley could not be here tonight but he wanted the Boards to know that the additional use requires him to clean more often, costing an additional $1,800 per year plus supplies.

Alan also noted that there was no lease in the past, because there was always a handshake deal with the previous director.

John Walker explained that when the Old Schoolhouse Board prepares their budget, they have to project and estimate fuel and electricity costs, etc. and allocate the expenses to all of the tenants.

Linda Fowler stated that the elevator expense should not be attributed to the seniors.  Karen Walker and Bobbi explained that the elevator serviceman explained that the elevator was not designed for the level of use that it is getting.

Mike Caccavo suggested that the Old Schoolhouse Board and the Twin Valley Board should get together in the fall to discuss the budget, early enough for Twin Valley to request more money from the other towns.

John Warshow suggested setting up a joint committee to discuss the long-term goals and needs of the center, to see if there is a way to better meet their needs.  He suggested that the committee should be comprised of a member of the Old Schoohouse Common Board, a member of the Twin Valley Seniors Board, and a member of the Selectboard for each of the six towns.

The Boards agreed that Marilyn Davis will be the liaison between the Old Schoolhouse Common Board and the Twin Valley Seniors Board.

Alan Taplow asked about the sink and stove that were purchased by the Seniors.  The Twin Valley Board agreed that the sink and stove are to stay if they find a new space.

Rita stated that the kitchen and dining room will not be used on Tuesday and Thursday and will be available for rental.

The Twin Valley Board Members left at this point.

Recreation Committee: The Committee has raised over $2,000 so far for new dugouts.  John Walker and Dan discussed the work that they are planning for the ball field.

John moved to appoint Penni Ann Stearns to the Recreation Committee.  Laura seconded – all in favor.

Highway: Dan notified the Selectboard that they took a load of scrap metal for disposal.  The Selectboard approved putting the money into the culvert budget.

Equipment Shed: Dan has drawn up a site plan for the new equipment shed.  Bobbi will prepare the building permit application.

Zoning: Brian Holm called Chris Martin to talk about the zoning issue that he is having.  He recently had a fire at his business, and he wants to be able to continue to run his salvage business without waiting for permits.  Chris told him the Selectboard can’t interfere with the Zoning Administrator’s work but if he has a problem, he should appeal Bob’s decision. 

The state recently passed a law that allows regulation of salvage yards.  There is also a question of whether the business is grandfathered, and whether it qualifies as a home occupation since no one had been living in the house for several years.

The Selectboard suggested that Bob needs to consult with the Town Attorney.

Covered Bridge: The Board discussed whether or not to require liability insurance for mowing at the covered bridge.  John reported that the cheapest policy that he could find costs $500 per year.  Laura moved to require a certificate of insurance from any bidders.  Chris seconded – all in favor.

Personnel Policy: The Board finalized the policy.  Bobbi will distribute it to the employees.

Waste Management District: John has been in communication with the Northeast Kingdom Waste Management District and they are interested in having us join.  The new director of the Central Vermont Solid Waste Management District will attend the May 4^th  Selectboard meeting to discuss the reasons why the Town should stay in that district.  The director of the Northeast Kingdom District will attend the May 18^th meeting.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.   They approved the minutes of the April 6, 2010 meeting.

The meeting adjourned at 9:40 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

**********************************************************************************************

SELECTBOARD MEETING MINUTES

SPRING ROAD TOUR

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Road Foreman Dan Tetreault

Meeting called to order at 7:00 am at the town garage. Dan gave a tour of the town garage, showing the selectboard some of the new safety equipment that was required by OSHA and the town’s insurance carrier. He explained what equipment was still going to be purchased. Looked over all the trucks and other road equipment in the garage. Dan noted a few small building repairs needed.

Road tour started by going to the Bailey Pond culvert, and Bailey Pond dam. The beavers are adding material to the dam, and are causing the water level of the pond to become very high. This will have to be taken care of before we start with the culvert replacement down stream at the road crossing.

The board then looked at the George Jewett Road, to inspect the work and the condition of the class 4 road, since Kevin Hudson had done some tree removal. No action taken.

The selectboard then drove up to Joey Laquerre's property off VT Route 232 , to look at the work he has done there. The board had received a few verbal complaints in regards to this work. The board didn't see anything that they felt required further attention by the town at this time.

The board traveled to the Cabot Road.  The board drove down the Cabot road to the town line.  Noted that it was in poor condition.  Dan will call Johnson paving to get estimate on re-paving. 

 Next stop was the Jerry Nash turnaround.  The board looked at this turnaround. Dan will improve the turnaround when the road crew has time.  It is not crucial.

The cross culvert at the end of Angella Gibbons’ driveway needs work.  Next time the road crew is in the area with the excavator they will work on it.

No new projects planned for Hollister Hill or Maple Hill this year. The board did look at the residence of Brian Holm.  Between the burned house and the junk cars it is quite a mess.  The board will be looking into this. 

The board returned to the town garage and adjourned at 11:00.

Respectfully Submitted by Chris Martin

**********************************************************************************************

*******

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow and Laura Johnson; Town Clerk Bobbi Brimblecombe; Constable Shawn Codling; Rich Phillips; Joe and Valda Currier; Susan Adams; Dean Lafoe, Mike Dunn; Michelle Gibson; Paul and Barbara Sicely; Matt Hudson; Kenneth McLaurin, Jeremy Vorce, Ron Benoche, Matt Boucher, Leesa Stewart and Mia Roethlein (Central Vermont Solid Waste District); Will Walters (Hardwick Gazette)

At 7:05 p.m. the meeting was called to order by Chair John Warshow

Energy Committee: Rich Phillips is enrolling in a program to have a free energy audit at the Fire Station and to insulate the pipes for the Old Schoolhouse Common heating system.  John moved to sign the enrollment form.  Laura seconded – all in favor.

Martin Covered Bridge: A group of volunteers worked at the covered bridge, weeding and mulching around the trees and shrubs, and they filled holes to facilitate mowing.  Rich will be in touch with Capitol Earthmoving regarding the landscaping contract.  They need to return to put down more topsoil.  The town retained some of the contract funds until that is finished.

The Selectboard opened and read bids for mowing.

Abare Lawn Care:  $125.00 per mowing

Contingent upon gaining access to both sides of the river from the parking lot.

Richard Phillips:      $1,650.00 for the season

Maplecrest Enterprises:      $90.00/week

Cabot Heights Cleaning:     $85.00/service or $1,700 for the season

David Hawkins:       $1,275.00 for the season

John moved to accept the bid from David Hawkins.  Laura seconded – all in favor.

Solid Waste District: Leesa Stewart and Mia Roethlein attended the meeting to answer questions.  John explained that the Town has questions about what we are getting for our money.  He indicated that the Town has begun discussions with the Northeast Kingdom Waste Management District.  Ms. Stewart explained that the Central Vermont Solid Waste District has recently restructured and they are lowering their per-capita fee by $1.00.  They provide hazardous waste collections and they sponsor the compost program at Twinfield.  They have a mandatory recycling ordinance that they enforce with the haulers, and they have a mandatory licensing program for the haulers.  They would be happy to host a scrap metal collection or electronics disposal in Marshfield.  They offer hazardous waste audits for businesses.  They would do special collections for recycling textiles and also for books.

John asked what someone’s options are for recycling if they don’t have a hauler come to pick up at their house.  Mia explained that John Cookson takes recycling, and people can also take their recycling to the Casella facility on Route 2, or to the Barre recycling depot.  They couldn’t continue to operate the recycling facilities because they were not breaking even.

Marshfield does not have a representative on the Central Vermont Solid Waste District Board.  Leesa indicated that they would be happy to send newsletters and information to anyone who wishes to sign up for their email list.

John would like to see a recycling facility centrally located.  Laura would like to see information about the Solid Waste District in the Field Notes.

John asked what we would have to do if we decided to withdraw from the District.  Leesa explained that there would have to be a vote at a regular or special town meeting, and there would be a payment for leased equipment that the town is obligated to pay.  John indicated that the Town will not likely hold a special meeting but the Board may consider it for town meeting 2011.

Groton Forest Road: Joe Currier explained that he has had his house for sale for a year and a half.  They had a buyer with the closing date set. The buyer was referred to Bob Light because they wanted to have a bed and breakfast.  The buyers were told by Bob Light that the Huntington land might be developed.  They asked Bob whether there would be any other developments, and Bob told them there might be a racetrack being built behind the Groton Forest Road campground (on the Laquerre property).  The buyers then backed out of the sale. 

Joe feels that a go-cart racetrack would not be allowed in Forestry and Conservation District.  Joe stated that Bob told him no permit would be needed for a racetrack for personal use.  Joe explained that he had to get a PRD permit to build his house, and he had to agree not to cut any trees.  He wonders why he had to go through so much to build his house if a racetrack can be built without a permit, and he thinks Bob should not have told the buyers that, when Bob hadn’t even talked to the land owner.  A town official cost them the sale of the property, and they hope that the buyer’s desire to operate a bed and breakfast in competition with Bob didn’t affect his reason for mentioning the rumor about the racetrack.

Joe also indicated that Mr. Laquerre has built a road into the property, even though the right of way is not 50 feet wide, and he has had heavy equipment working there (even though the Groton Forest Road is posted).  He feels that he has moved more than 1000 yards of material, which would require a permit.  He feels that the Town needs to look at the property.  Valda wants to know if the Town is going to allow him to continue doing what he’s doing, without a permit.

Mr. Laquerre told Jeremy Vorce that he would someday like to put in an asphalt go-cart track, and he would like to put three campers there.

John explained that the Selectboard did look at the property during their road tour on Saturday.

Joe and Valda want a letter from the Town stating that Mr. Laquerre can’t build a racetrack without a permit from the Development Review Board, so that they can try to salvage the sale of their home.

Matt Hudson asked why the Town can’t pass a vehicular noise ordinance.

Paul Sicely thinks that the Town should ask to see any state permits that Mr. Laquerre has for the work that he is doing.  Joe stated that a curb cut was granted to a previous land owner.

John stated that he will get answers to the Curriers’ questions and get a written response to them. John indicated that Bob Light has told Mr. Laquerre that he will have to get a permit for any structure.  Joe feels that a gathering of materials requires a permit, and what Mr. Laquerre is doing constitutes a gathering of materials.  John thinks that if he has only graded an area without building a fence or a wall, he hasn’t built anything.  Joe feels that zoning needs to be enforced equally

John explained that the Town attempted to do a noise ordinance several years ago, and the Town got more opposition than they have received for anything else.  Matt Hudson feels that a vehicular noise ordinance would be different.

The Selectboard will investigate whether the road and the work so far is in violation of zoning.  If Mr. Laquerre applies for a permit, neighbors will get to come to a public hearing and testify about how the development would impact the character of the neighborhood.

Executive Session: At 8:45 p.m., Laura moved to enter executive session to discuss a personnel issue.  John seconded – all in favor.  The Board returned from executive session at 9:00 p.m.  Shawn Codling spoke to the Selectboard about his role as Constable.  He has come to realize that the time involved in completing the training and certification as constable is more than he can commit to.  He will be available to do the constable activities that do not require certification.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll. They approved the minutes of the April 20, 2010 meeting.

The meeting adjourned at 9:15 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Stranahan Stewardship Committee members: Ed Jalbert, John Domey, Jim Brimblecombe, Jenny Nielsen, Angella Gibbons; Tom Maclay (Fire Dept) and Health Officer Madelyn Hamilton; Library Board Member Jill Wilson; Visitors Paul Tomasi (Northeast Kingdom Waste Management District)

At 7:10 p.m. the meeting was called to order by Chair John Warshow.

Stranahan Stewardship Committee: John thanked the members for agreeing to be on the committee.  John explained the rules for public meetings.  The Selectboard asked that the Committee consider signs marking the boundaries.  The Board and the Committee discussed the roles of the Stewardship Committee.

Ed reported that the Conservation Commission would like any haying to be conducted at times that would not impact bobolinks and other ground-nesting birds.

Bids:

Newton      $25/acre lower field next to Jake Martin Road

Martin        $350 for the upper field at the end of the Jake Martin Road

Light          $100 for pasturing the field to the right of the Thompson Road.  Would need a 5 year lease, because of the cost of fencing, etc.

The Board and Committee agreed that the open land should be kept open.   There are other open areas that may need to be bush-hogged.

John moved to accept all three bids, with the condition that Bob Light’s cows access the road from his own property and not the Thompson Road, and that the Committee work out the details with Bob.  Laura seconded.  John and Laura in favor – Chris abstained.

Northeast Kingdom Waste Management District (NEKWMD): Paul Tomasi explained the difference between NEKWMD and other districts.  They process and market their own recyclables.  They pick up recyclables for free because they generate enough revenue by selling the recyclables.  The market for recyclables has rebounded.  If the Town joined NEKWMD, they would pick up in Marshfield if the Town wanted to set up a recycling facility, or the Town could work with Cabot to use their facility. 

The Town would have to vote by Australian Ballot to join NEKWMD.  The Board asked Bobbi to research how the vote would need to be done.

Emergency Response Plan:  Madelyn Hamilton addressed the Board about the new emergency response plan format that the state has developed.

Concerts: Jill Wilson approached the Board about how the concert series is run.  In the past, Susannah Blachly organized the concerts as a volunteer.  When she became the library director, the concerts melded into a library event.  Now that she is no longer the library director, the Library Board is willing to take over the organization as a library event.

CDL Policy:  The Selectboard reviewed the existing policy for CDL drug testing and agreed that it is still up to date.

Listers: The Selectboard approved their request to file for a 30-day extension.

Zoning: The Selectboard prepared their response to an inquiry made by the Groton Forest Road residents at the last Selectboard meeting.

Bailey Pond: John has visited the beaver dam on Bailey Pond with the State dam engineer.  The State will send another letter to Drew Mountain Associates, requesting them to lower the water level by removing part of the beaver dam.

Trees on Gilman Street: Chris and Bobbi have talked to Justin Campbell about the trees on his property on the edge of the road.  He would be happy to have the trees cut but the trees are too close to the power lines.  John will contact Green Mountain Power.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.

The meeting adjourned at 10:20 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe

At 7:00 p.m. the meeting was called to order by Chair John Warshow.

Equipment Shed:  Chris has requested bids from Michael Schumacher, Tom Robinson, and Ron Smith. Only Ron Smith presented a bid, in the amount of $19,680.00.  John moved to accept Ron’s bid, with Chris to work out the details with Ron.  Laura seconded – all in favor.  Tim Davis  has offered to take away the old shed.  The Selectboard agreed to let him take it if he dismantles it.

Stranahan Town Forest:  The Selectboard opened and read bids for the following projects:

Gate:               Walbridge Welding                  $ 2,900.00 (unclear whether this is for each gate or a total for the two gates)

Parking Lot:                 Tom Robinson                         $ 9,500.00

                                    John Schmitt                         $ 5,000.00

                                    Onion River Excavating           $ 5,250.00

                                    LaJeunesse Construction         $ 5,660.00

Thompson Road:         John Schmitt                            $ 5,100.00 plus gravel

                               LaJeunesse Construction         $ 38,355.00 for the entire road but could revise downward for the portions necessary to make the road passable

John explained that the Town can not award any work until the State has approved the bids, because the project is being funded by a state grant.  The bids will be turned over to the Stranahan Stewardship Committee to work out the details with Forests and Parks and the apparent low bidders.

Culverts: John has applied for a structures grant to replace a culvert on Bailey Pond Road.

Leased Land: The Town received a letter from James Jamele.  He represents a client whose property in Lanesboro was once lease land. The owner would like to convey the property but the potential buyer is concerned about a reference to a lease that came to light in an older deed. The Town Attorney has been consulted and will determine what the Town’s options are.

Delinquent Tax Sales: John moved to authorize the Delinquent Tax Collector to procure the services of an attorney to conduct a tax sale.  Chris seconded – all in favor.  John moved to authorize the Town Clerk or Assistant Town Clerk to bid the minimum amount required.  Chris seconded – all in favor.

Change of Schedule: The Selectboard won’t be meeting on July 6^th.  That meeting will be rescheduled when the grand list is finished, so that the tax rate can be set.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  They approved the minutes of the May 4^th and May 18^th meetings.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Dan Tetreault (arrived late); Tim Booth; Will Walters (Hardwick Gazette)

At 7:00 p.m. the meeting was called to order by Chair John Warshow.

Delinquent Tax Policy: Tim Booth approached the Board about the Town’s delinquent tax policy.  He first read a letter from Sheila Booth expressing her unhappiness about the way the agenda was worded – it said “Tim Booth-delinquent taxes” when it should have read “Tim Booth-delinquent tax policy.”

Tim presented an email from Bobbie and Patrick McAvoy stating that they received a delinquent tax notice in November and a letter from an attorney in May, but nothing in between. Bobbi has given Tim copies of the other delinquent tax bills that were mailed, and a letter that was mailed in January giving tax payers until April 15^th to clear up their accounts.  Tim feels that the January letter should have been sent certified mail.  Bobbi explained that the letter in January was not required but was sent as a courtesy, and she didn’t want to make people pay the certified fee.

Tim also objects to the wording in the policy.  He feels that the mortgage holder should be notified before the taxes are turned over to an attorney.  Bobbi explained that most towns hire an attorney to do the notifications and carry out the tax sale. The Selectboard explained that the Delinquent Tax Collector is an elected position and it is up to the Collector to set their policy.  John suggested that mortgage holders should call the town office periodically to make sure their mortgagees are current on their taxes.

Tim left the meeting after the delinquent tax discussion.

Roads:  The Selectboard discussed the application form for people needing to do work in the town’s right-of-way, such as burying a power line or water line under the road.

Stranahan Town Forest: John moved to execute two contracts with John Schmitt Excavating for work on the Thompson Road and for building a parking area, in the amounts of $ 5,100 and $ 5,000, and to contact Walbridge Welding to authorize building two gates for the Thompson Road.  Chris seconded – all in favor.  John noted that the Walbridge bid price of $2,900 was the total for both gates.

Dan Tetreault arrived at this point.

Grader: Dan updated the Selectboard on the problems that he has been having with the grader.  It has had three unrelated issues in the last month.  The repairs were not major and will likely use up his budget for this item.  The grader will also need 4 tires that cost approximately $1,100 each; this item will be included in next year’s budget.

Guard Rails: Dan gave the Selectboard an estimate to repair or install guardrails around town.  The estimate is approximately $29,000 for used guard rail and does not include replacing guard rail on Onion River Road.  The Board will take this matter under advisement.

Cabot Road: The Town’s application for a paving grant has been denied again.  The Board discussed what can be done.  They will invite Representative Janet Ancel to come to a meeting to discuss alternative ways to fund the project.  Dan received a quote of $172,000 to just resurface the road.  Reclaiming and paving would cost $327,715 for 4” or $253,000 for 3”.

Personnel: Dan reported that Scott Ciampi is at the end of his 6-month probationary period.  He is working out well and is able to run all of the town equipment including the grader.  The Board approved Dan’s request to raise his pay to $17.50 per hour.

Signs: Dan reported that many road signs were stolen and many more were destroyed.  The Selectboard asked Dan to file a police report.

Meeting Dates: The Selectboard meeting scheduled for July 6^th will be moved to July 8^th in hopes that the listers will be finished with the grand list by that date so the Board can set the tax rate.  There will not be a second July meeting due to lack of quorum.

School Tax: Bobbi explained that the Town has to pay Twinfield the amount of school taxes based on the grand list as of August 15^th.  This amount is determined by the State.  When people file late homestead declarations, they get a revised tax bill with a lower amount due, but the State does not reduce the amount that Town has to pay the school until the following April.  In 2009 this resulted in a shortfall of over $30,000.  The state sends this money to the school on April 30^th, and Bobbi requested that the school refund the Town on April 30^th, but the school held the money until June 22^nd.

Land Records: The Selectboard signed a contract with Cott Systems in the amount of $2,249.65 to scan and microfilm the Town’s land records.

Lease Land: The Board discussed a request to sign over leased land.  The Board decided not to take any action at this time.

Speed Enforcement: The Board executed a contract with the Washington County Sheriff’s Department for speed patrols in town.

OSC Grant: The Board signed a modification agreement to extend the climate change grant for insulating the Old Schoolhouse Common.  The project end date is extended from June 30 to July 31, 2010.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  They approved the minutes of the June 1, 2010 meeting.

The meeting adjourned at 9:45 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe (needed to leave at 7:30); Will Walters, Hardwick Gazette (needed to leave at 7:30)

At 7:05 p.m. the meeting was called to order by Chair John Warshow.

Setting of Town Tax Rate: John moved and Laura seconded that the Town Tax rate for 2010 will be set at $0.632.  Taxes have gone up 6.7% over last year's rate due to the voters approving
additional items at Town Meeting.  These items include: new town shed, pellet boiler if the grant is awarded, commuter bus, and hiring of a temporary road crew member.  All members were in favor of the motion.

The Board acknowledges that the state has set the School Tax rate:
Non-residential tax rate is $1.6322, which is an increase of 4.1% over last year's tax rate. Homestead  tax rate is $1.4183, which is an increase of 5.7% over last year's tax rate.

Sand Bids
Dale Brown, trucking only, is $2.95/T.

McCullough, trucking is $2.25 /T and sand is $9.10/T for a total of $11.35/T.

Tim Stone Trucking, trucking  is $3.13/T and sand is $9.70/T for a total of $12.83/T.

Pike Industries, trucking to Marshfield is $13.80/T and trucking to Plainfield is $13.15/T, sand is $10/T for a total of $23.80/T to Marshfield and $23.15/T to Plainfield.

Chris moved and John seconded to award the bid for sand to McCullough Co.  All in favor.

Oil and Diesel Fuel Bids
Gillespie Fuels
#2 heating oil, fixed price =$2.51/gal. (minus $.10/gal. if we buy both oil and diesel fuel from them) =$2.41/gal.
#2 heating oil, floating price = $2.3804/gal. (as of July 1 pricing)
Diesel fuel for town trucks, floating price =$2.4551 and  minus$.10/gal if we buy heating oil and diesel fuel from them  which is  $2.3551/gal. (as of July 1 pricing)

Packard Fuels

#2 heating oil, floating price =$2.37/gal. (as of July 1 pricing)
Diesel fuel for town trucks, floating price = $2.4285/gal. (as of July 1 pricing)

Dead River Fuel Co
#2 heating oil, fixed price = $2.5805/gal.
#2 heating oil, floating price = $2.3802/gal.(as of July 1 pricing)
Diesel fuel for town trucks, floating price = $2.2805/gal. (as of July 1 pricing)
Diesel fuel for town trucks, fixed price = $2.645/gal.

John moved and Chris seconded that the bid for #2 heating oil, fixed price @ $2.41/gal. and diesel fuel, floating price, @  $2.3551 (as of July 1 pricing) be awarded to Gillespie Fuels.  All in favor of the motion.

Culvert Bids for Bailey Pond Road
Willey Construction bid $41,331
DuBois Construction bid $71,625
E. A. Grandfield bid $73, 645
E.E. Packard bid $74,854.

Chris moved and Laura seconded that the bid be awarded to Willey Construction.  John Warshow abstained because of business conflicts. Motion was passed.

School St. Bridge: John and Chris will talk to Dan, the Road Foreman, about the repair of
the approaches to the School St. bridge.

Reward Offered: The Selectboard is offering a cash reward for information leading to the identities of individuals who have been damaging and stealing Marshfield road signs.  Laura will call Will Walters, reporter for the Hardwick Gazette, and ask him to put this information in the paper.

Expenses, Permits, Payroll and Minutes: Selectboard members read and signed reports for General Expenses and Payroll.  They approved the minutes of the June 22, 2010 meeting.

 

The meeting adjourned at 9:15 p.m.

Respectfully submitted,
Laura Johnson, Selectboard Member

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present at 6:30:  Selectboard member John Warshow, Representative Janet Ancel. The following people arrived at 7:00 pm:  Selectman Chris Martin, Selectwoman Laura Johnson;  Rich Phillips, Project Manager for OSC grant;  Ernie Penley,  Custodian of OSC;  Dan Tetreault, Road Commossioner;  and Will Walters, Hardwick Gazette Reporter

At 6:30 pm, John Warshow and Janet Ancel traveled the Marshfield end of the Cabot Road for the purpose of viewing the poor condition of that end of the road.  They returned to the Old Schoolhouse Common at 7:00 pm.  John opened the meeting at that time.

Cabot Road Report: John and Janet reported that the Marshfield end of the Cabot Road is in need of repair.  The town has applied for grants from AOT in the past number of years, but have never been funded.  It will cost $255,000 to $325,000 to fix that part so it will last more than a year.  Dan Tetreault, Road Commissioner, presented a bid of $37,000 to put one shim coat on this portion this year.  The Board felt it was ill-advised to expend $37,000 for a one year solution.  They decided to lobby the Legislature to increase District #6 's AOT allocation, to include this project, or lobby  the legislature to make a special allocation to do this project.

Reports from Rich Phillips

Insulation Project-Climate Change Grant: Rich reported that the insulation project  is completed except for the stucco that needs to be placed over the plywood at the bottom of the building.   There have been cost overruns of the project due to higher plywood costs, insulation costs, and stucco costs.  The additional costs to the town have amounted to $4,500 to $5,000.  $2900 more is needed for the type of stucco needed for the project.  At John's suggestion the Selectboard has asked Rich to put on hold any more expenditures until October, when the Board will look at the final figures of other town projects and decide what to do about the stucco.

Old Schoolhouse Common Boiler Report: Rich presented his written report of the findings by Benoure Heating, a commercial heating company.  The report outlined the problems of the present system as being originally installed in 1991 and worked on during the following years.  The system design was defective in a number of ways; I.e. designed for a residential building, not a commercial building, circulating pumps not placed correctly, improper valve control, etc.  The result is that the two boilers are running all the time, rather than the second boiler coming on as the need arises.  To upgrade the boiler system we have, is estimated to cost $2500.  The Selectboard approved the expenditure for this year.  The grant for a pellet boiler was denied.

Energy Audit Report: Rich went through the written Energy Audit report  along with the recommendations in the report for further work.    The building is now tight.  Rich will review the recommendation for additional things that could be done and make estimates on the cost of doing them.  He will report back to the Board with his recommendations and costs. There is an estimate, at this time, of a 50% reduction in fuel consumption with the resulting lower costs to the town. One of the recommendations in the audit was the need to replace the light fixtures in the OSC. Rich will estimate the cost of doing this which will result in lower electricity costs for the town.  He will report his findings to the Selectboard.  The costs will be discussed during the 2011 budget discussions.  Rich will close out the $12,000 Energy Grant.

Martin Bridge Park Report: There are four bushes behind the “sitting wall” at the park that are not doing well because of poor base material.  The topsoil and mulch are properly done, but the base under that is not  adequate.  Rich is meeting with Capital Earth Moving on 8/4/10 to decide what will be done to improve the situation.

Report from Road Commissioner: Dan reported that the materials for the Thompson Road gates are here and are being assembled by the road crew.  John will work with Dan in the location of the two gates, one at the Hollister Hill area and one at the Pitkin Farm area.  In addition, Dan will install 2 posts with a chain across them at both ends where the concrete blocks are now.

Dog Complaint: Bob Popp's letter was read about the German Shepherd dog on Maple Hill belonging to Marin Bowman and Chris Winter.  The letter explains what is happening and what Bob has done to protect his family. The Board, with this written complaint, will have Bobbi send a “Reminder” letter to the Bowman and Winter family  to keep their dog under control on their own property, or expect to come to a Board meeting, where the Board will review their options in regard to the Bowman/Winter dog.  The Dog ordinance will be included in the letter.

Report from John Warshow: Cheryl McQueeney, poundkeeper for Marshfield, requested that the Selectboard give permission to put down an older and ill stray dog that was found wandering around in the village on July 8, 2010.  John granted that permission and informed the Board of his action, which was approved by Chris and Laura.

“Let's Move”: John read a letter about the “Let's Move” website concerning the recipes that can be found on the website that use little or no sodium.

Culvert Grant Award: John told the Board that a $44, 550 culvert grant had been authorized by District #6 of AOT.  The Town's share is $4,050.  We will receive $40,500 from AOT.  Dan will start on the culvert work.

$500 Mini Grant: John signed  the application for a $500 mini grant for signs to be placed

on the borders of the Stranahan Forest property.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  

The meeting adjourned at 9:15 p.m.

Respectfully submitted,

Laura Johnson, Selectboard Member                                       

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe

At 7:50 p.m. (immediately following a property tax appeal hearing) the meeting was called to order by Chris Martin.

Hillside Drive: George Harris has asked the Selectboard to come and meet with the residents to discuss drainage issues.  Chris explained that before the road was a town road, it tipped towards a ditch on the side towads Tim’s.  Road Foreman Dan Tetreault now crowns the road to prevent erosion.  Chris suggesting meeting with residents at the site on September 7^th at 6:00 p.m.  Bobbi will schedule it with George.

Tractor: Bobbi received quotes for refinancing the lease of the tractor and roadside mower.  The current lease has 6 years left at 5.5% interest.  The Town could borrow from Chittenden with the following rates: 3.25% fixed for 5 years, 3.5% fixed for 6 years, or 2.35% for one year.  With the one year option, the town would pay off 1/6 of the loan and renew it annually at the prevailing interest rate.  After discussion, Chris moved to authorize the one-year option, and to authorize any Board member to sign the loan documents; Laura seconded.  The Board asked Bobbi to look into using the Municipal Equipment Loan Fund to see if it would be a better deal.

George Jewett Road: The Town received a report that Kevin Hudson is cutting trees on the George Jewett Road.  The Board had given him permission some time ago to cut 6-8 small trees that had been marked by the Road Foreman. Chris will check on this.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  They approved the minutes of the July 8^th and August 3^rd meetings.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Dan Tetreault; Mark Perry (financial advisor from Edward Jones)

At 7:00 p.m. the meeting was called to order by Chair John Warshow.

Investments: Mark Perry from Edward Jones reviewed the Town’s investments for the Fire Department Equipment Fund, the Jaquith Library, and the Cemetery funds.  The investments have performed well taking into account the state of the economy.

Hillside Drive: The Selectboard and Road Foreman Dan Tetreault met with residents of Hillside Drive.  The Road Crew will repair drainage which will redirect more water to the east side of Hillside Drive.  The Board asked Bobbi to send a letter to the Vermont Agency of Transportation and to Tim Roberts letting them know they will need to repair their existing drainage in the area to prevent further problems.

Speed Limits: The Selectboard received a request from a Peacham property owner asking that the Selectboard lower the speed limit on the Peacham Pond Road and install speed bumps.  The Selectboard noted that it doesn’t matter what the speed limit is; more enforcement is needed.  They asked Bobbi to send a letter stating that they are sorry but they don’t have a very large budget for enforcement, and that speed bumps are impractical for Vermont winters.  The letter will also advise the writer to get license plate numbers of speeders and telephone the Sheriff’s department.  A Marshfield resident has asked what can be done about speeding on Laird Pond Road.  The Selectboard will let the Sheriff’s office know about it.

George Jewett Road: The Selectboard received a complaint about Kevin Hudson cutting trees on the George Jewett Road.  Both Dan and Chris have looked at it and determined that Mr. Hudson has only cut the trees that he had permission to cut.  The Selectboard noted that they have no plans to make any improvements to that road.

Bailey Pond Road: The Board discussed the culvert project that is scheduled to begin on September 8^th.  The project is expected to take 2-3 weeks.

Chloride: The Selectboard approved Dan’s request to switch to liquid chloride for dust control on Town roads.  Dan noted that switching to liquid will free up one person, and will be safer for employees and also safer for the environment.

Complaint to Health Officer: Madelyn Hamilton received a complaint about landlord/tenant issues. Chris inspected the property and found some deficiencies.  Madelyn has met with the contractor who has been hired by the landlord to address those deficiencies.  She and Chris will conduct a follow-up inspection.

Tractor Lease: The Selectboard signed a note to refinance the tractor lease with Peoples Bank.  The Town will pay 2.35% interest for one year.  The interest rate will change from year to year over the 6 years of the loan. The Board will apply to the municipal equipment loan fund next June when there are 5 years remaining on the note.  The municipal equipment loan fund charges 2% interest, with a 5-year maximum payment schedule.

Personnel Issue: At 9:05 p.m. John moved to enter executive session to discuss a personnel issue.  Laura seconded – all in favor. The Board returned to open session at 10:10 p.m.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  They approved the minutes of the August 17, 2010 meeting.

The meeting adjourned at 10:15 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Visitors: Lou Lertola

At 6:15 p.m. the meeting was called to order by Chair John Warshow.

Bailey Pond Road: The Selectboard and Steve Fiske went to the Bailey Pond culvert project site, and to the pond itself. The culvert project is complete. The Board discussed that there needs to be a long range plan to keep the water level down to lower the risk of dam failure. Both the beaver dam and the granite dam are in disrepair.

Veterans Exemption: Lou Lertola, retired veteran, spoke to the Selectboard to request that they put an item on the warning for town meeting to increase the property tax exemption for disabled veterans. In 1961 the state started an exemption at $6,000, and in 1977 it was increased to $10,000, for veterans that are classified as 50% disabled. Beginning in 2006, towns can vote to increase the exemption up to $40,000. If the town votes to increase the exemption, the education tax on the additional exemption has to be made up by an additional tax rate on the town tax bill. Mr. Lertola presented the board with a calculation of the amount that would need to be raised to cover the additional exemption. This year it would have been $3.70 for each $100,000 of property value. The majority of towns have voted to increase the exemption. John asked whether the exemption would carry on to a spouse in the event of the death of a veteran – it would. Chris moved to put the question on the warning for town meeting. Laura seconded – all in favor.

Personnel: The Selectboard clarified the personnel policy. Part time employees must work at least 20 hours per week to be eligible for sick, vacation, and holiday time.

Animal Complaint:  Connie Hare sent a written complaint to the Selectboard about donkeys belonging to Bill and Susan Goss. The donkeys have been on her property numerous times. Chris has spoken to Connie and Bill, and John has spoken with Bill and Susan. The Board noted that the Town doesn’t have much jurisdiction over livestock, other than sending the fence viewers. Everyone is doing their best to remedy the situation. Susan Goss came in at this point to discuss the situation. She indicated that they did not know a lot about donkeys when they got them. They installed a new 3-wire fence, and that worked for a while but they got new donkeys last year and the fence isn’t working. She understands Connie’s frustration with the donkeys. They are intelligent, social beings and they are very good at finding their way out to go visiting. Susan and Bill have been willing to pay for any damages that the donkeys have caused. Laura stressed that they have to find a way to keep them in. Susan explained that they are in the process of strengthening the fence. John explained that Connie does have the right to impound them if they are out again.

Stranahan Town Forest: Paul Fowler sent a letter registering his tree stand.  John Domey has asked permission to brush hog to maintain the pre-existing VAST trail. The Stranahan Stewardship Committee approved the request.  The Selectboard approved.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  They approved the minutes of the September 7, 2010 meeting.

The meeting adjourned at 9:25 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Dan Tetreault; Visitor Rich Phillips; Will Walters (Hardwick Gazette)

At 7:00 p.m. the meeting was called to order by Chair John Warshow.

Energy Committee:  Rich explained that the work at the Old Schoolhouse Common to improve the piping around the boiler has been done. There is still a problem with the controls; the way the system is designed, both boilers come on at the same time. Also there is a ventilation fan that runs all of the time, and it should have been designed to come on when the boiler comes on.

Regarding the light change at the Old Schoolhouse Common, it is estimated that it will cost the Town around $3,200. The work would need to be done by the end of the year to qualify for reimbursement by Efficiency Vermont. The total project would cost $6,800 and they would pay $3,600. Rich is working on an estimate for how much power would be saved and how long the payback would be. The Board suggested doing the work in late December and paying for it in early January. The Board will include money in the 2011 budget for finishing the stucco around the Old Schoolhouse Common. Rich will get cost estimates from three electricians.

Rich explained that the Energy Committee is investigating two solar projects. They are putting together a preliminary design for a solar power system that would handle some of the power for the Old Schoolhouse Common, Town Garage and Fire Station. They will research the possibilities and come up with estimates. The Committee will also be researching the possibility of developing a community system.

Covered Bridge: During the flood, beavers came up and took away some of the new trees. The bridge was not damaged but the water deposited some material that needs to be cleaned off the path. Chris will talk to a few people to get help. Rich would like to have a small group of people who would be responsible for cleaning up the park now and then.

Roads: Dan notified the Board that the phone company will not cut trees off the phone lines, so the Road Crew has to do it. John will write a letter to the Public Service Board.

Signs: Dan reported that there are many more signs missing. Some of the signs are taken down within a day or two of being put up. The Selectboard will offer a cash reward.

Hillside Drive: Dan visited the site during the recent heavy rain. He feels that putting in a catch basin will not solve the problem. He will put the staymat in and clean the ditches this fall, and wait until spring to see if that works.

Beaver Meadow Road: The Road Crew mowed the banks on Beaver Meadow Road. Tom Robinson called John to complain about the mowing. John went to look at the road and called Tom back, explaining that he approved of the work. Someone then threw all of the brush into the road.

Curb Cuts: The Board discussed two driveways that were installed without culverts.

Insurance: The Board discussed the insurance renewal options. The Town now has the option to insure signs and guardrails. Bobbi will get more information on the costs.

Town Office: Country Floors submitted a quote for carpet in the Town Office. Chris will donate the labor. John moved to have it done; Laura seconded.  Chris abstained. The Board approved closing the office on November 12 to clear the office, and the installation will be done over the weekend.

Flood Report: There was minimum damage to Town roads.  The Fire Department was called to aid a horse that appeared to be stranded.  The horse belonged to Anne Nadel. The SASS Avenue bridge had to be closed temporarily. Onion River Campground was notified, and some of the campers had to be moved to higher ground.

Old Schoolhouse Common: The Board discussed the cleaning of the kitchen that is used by the Seniors and Community Suppers.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll. They approved the minutes of the September 21, 2010 meeting.

The meeting adjourned at 10:22 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin (arrived late), and Laura Johnson; Town Clerk Bobbi Brimblecombe; Energy Committee Members Rich Phillips and John Morris; Visitors: Ken Canning, Vermont League of Cities and Towns

At   7:00 p.m. the meeting was called to order by Chair John Warshow.

Energy Improvements: Rich Phillips and John Morris updated the Selectboard on the light changeout project.  They have received quotes of 11,695.50 from ARJ Electric, and $8,325.00 from Gouge Electric.  Rich noted that Gouge hasn’t yet had time to walk through the building.  Efficiency Vermont has looked at the project.  They only consider part of the project as eligible for rebates, and the rebate would be about $1,500. 

They presented some options.  If we do just the minimum project that is eligible for Efficiency Vermont rebates, the cost to the town would be $1,000 - $1,500, with an estimated annual savings of $400 with a payback of 4 to 5 years.  If we did the whole project as originally projected, the cost to the town would be about $6,800, with an estimated annual savings of $728 for a payback of 9.35 years.

Laura asked whether there would be something more efficient that we could do in the future, such as LED.  John has discussed this with Efficiency Vermont, and they don’t think anything will be feasible within the amount of time that it will take to payback.  Rich noted that even if we don’t do the entire project now, we will eventually need to replace all of the lights because the bulbs will no longer be available after 2011.

The Board decided to refine the scope of work to do the minimum project that is eligible for rebates, and put money in the budget each year to replace some of the fixtures.  Rich and John will study the bids and get clarifications now that the scope of work has changed.

Pellet Boiler: Rich has spoken with Carl Bissex about the possibility of doing a pellet boiler at the Old Schoolhouse Common. They have discussed a different configuration that would allow pellets to be stored inside the building, eliminating the need for a silo.  Carl is preparing a proposal.  The Board will look at the proposals and decide whether to put something on the warning for town meeting.

Insurance Renewal:  Ken Canning from the Vermont League of Cities and Towns attended the meeting to discuss the town’s insurance, particularly for the Fire Department.  The Fire Department has their own insurance because they believe it is better coverage.  VLCT believes their coverage is better because they allow modified actual cash value, meaning in the event of a loss involving a fire truck, they would help find a similar truck to replace it.  As far as workers’ comp is concerned, the benefit and rates are set by state statute.  VLCT would be willing to meet with members of the Fire Department to compare policies.  He noted that the League is owned by municipalities, so the Town receives dividends during years when there is money left over.

As far as the town’s insurance renewal is concerned, Ken explained that “equipment out in the open” can now be covered by the town’s insurance, but the coverage is not recommended for small amounts because there is a $500 deductible.

Chris arrived at this point.

Ken noted that VLCT offers safety training for emergency operators and also the road crew.

Road Issues: John received two calls from George Harris about the drainage issues on Hillside Drive.  The Road Crew was working on this road today.

Michael Caccavo sent the Selectboard a letter suggesting improvements to maintenance practices.  The Board agreed that roads could be crowned more but noted that the town received record rainfall at the end of September and the roads held up reasonably well.  They also noted that the road crew is behind on routine road maintenance due to the special projects that they have worked on this summer and due to the weather.

Stranahan Property: The gates are in and painted.  Most of the trails have been cleared and measured. The Stewardship Committee will mark the trails and have a sign made.  They are getting ready to have the Selectboard put the sugaring out to bid.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.

The meeting adjourned at 9:10 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Firefighters Tim Maclay, Tom Maclay, Tim Morris, Will Schwarz; Ken Canning and Cindy Bouchard (VLCT); Energy Committee members Rich Phillips and John Morris

At 6:10 p.m. the meeting was called to order by Chair John Warshow.

Insurance: The Vermont League of Cities and Towns (VLCT) insures the town, with the exception of the Fire Department.  Ken Canning and Cindy Bouchard discussed the differences between the Fire Department’s current insurance, provided by VFIS, and the insurance that VLCT offers.  VLCT is not-for-profit, owned by member municipalities; VFIS is profit-driven.  Premiums are 50 – 60% lower from VLCT; however, VFIS gives the Fire Department the option of covering their trucks at replacement cost.  If a fire truck was a total loss, VFIS would give the department the amount that they have insured the truck to, whereas VLCT would find a similar truck, and either buy the truck for the town, or give the town the price of that used truck to put towards a new truck.  It was noted that most incidents would not involve a total loss, in which case either insurance company would simply pay for repairs.  In addition, VLCT would pay for a replacement truck for as long as needed.  VFIS would pay a limited amount towards a replacement truck, for 30 days; it often takes much longer to repair or replace a fire truck.  The deductibles are $100 for VFIS, and $500 for VLCT.  Tom noted that many of the Fire Department’s past claims have been for pagers, which cost between $400 and $500. VLCT and VFIS provide the same workman’s comp insurance at the same rates. VLCT offers 50% matching grants for safety equipment.  They would cover portable equipment at no additional cost; the Fire Department currently pays for coverage for their portable equipment.  VLCT would be able to provide more liability coverage at a fraction of the cost of the VFIS liability policy.  VLCT will provide the town with a cost analysis of the difference in premiums, so that the Fire Department can compare that to their claims history and decide whether the lower premiums would offset the higher deductible.

Bobbi left at this point.

Energy Issues: The Board reviewed bids for replacing 26 light fixtures and 12 exit lights in the Old Schoolhouse Common.  ARJ Electric: $2,831.46     Gouge Electric: $2,555.00

Rich reviewed the bids and found them to be comparable.  Upon the recommendation of Energy Committee representatives Rich Phillips and John Morris, John moved to award the job to ARJ Electric because of the short amount of time until the job needs to be completed.  Laura seconded – all in favor.

Rich has met with Karl Bissex and Karl will prepare a proposal for a pellet boiler at the Old Schoolhouse Common.  The Board will decide whether or not the proposal will go onto the warning for Town Meeting in March.

Old Schoolhouse Common: The OSC Board and Selectboard developed an operating plan for the building in 2001.  The Selectboard and OSC Board will review the plan and discuss it at the November 16, 2010 Selectboard Meeting.

Snow Removal: The Board reviewed the bids for removing snow from the Village sidewalks. 

Onion River Excavating:          $2,500

Cabot Heights Cleaning Services and Property Maintenance:

            Option 1          Each time we receive 3 inches of snow: $100

            Option 2          Lump sum $2,500

John moved to accept the bid from Onion River Excavating.  Chris seconded – all in favor.

Budget: The first draft of all department budgets will be discussed at the December 7^th Selectboard meeting.  The Board will set a date to meet with each department.

Solid Waste: The Board approved having Bobbi send a letter to the Northeast Kingdom Waste Management District to allow the Town to vote at Town Meeting to have the option of joining the NEKWMD.

Roads: So that the town has room to plow snow, Chris will talk with Steve Newton about moving some hay bales that are being stored too close to the road.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

And Laura Johnson, Selectboard member

*****************************************************************************************************

SELECTBOARD SPECIAL MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; and Energy Committee member Rich Phillips

At 7:00 p.m. the meeting was called to order by Chair John Warshow.

Purpose:

To reconsider the bids for the lighting project at the Old Schoolhouse Common

The Selectboard was given additional information concerning the time line with Efficiency Vermont, the granting agency.  We found that the deadline for the proposal by going with the low bidder was possible.

Laura moved and John seconded, all approved, to rescind the previous vote to grant the bid to ARJ Electric.  Upon the recommendation of the the Energy Committee representatives, Rich Phillips and John Morris, John moved and Chris seconded and all approved, the granting of the bid to Gouge Electric for $2500.

Respectfully submitted,

Laura Johnson, Selectboard Member

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Dan Tetreault; Planning Commission member Jon Groveman; Joel Trupin

At 6:00 p.m. the meeting was called to order by Chair John Warshow.

Planning Grant: Jon Groveman informed the Board that there are municipal planning grants available, and one of the priorities of the grant program is village planning. The Planning Commission is aware of traffic and economic development issues in the Village. They would like to apply for an $8,000 grant to hire a consultant to help make the zoning bylaws meet our needs for traffic and economic development. The grant would not have any local match. Jon has met with the Village Trustees, and their focus is infrastructure but they are interested. John Warshow moved to authorize the grant application and to authorize any member of the Selectboard to sign the application as required. Chris seconded – all in favor.

Energy Committee: Joel Trupin spoke to the Board about his interest in serving on the Energy Committee. Laura moved to appoint him. John seconded – all in favor.

Roads: Dan informed the Board that the logger working on State land has damaged Hardwood Mountain Road. Bobbi will try to find out who is doing the logging.

The Board received a request for permission to allow FairPoint to install a new telephone pole on Hollister Hill Road. The Board asked Bobbi to inform them that no more petitions will be granted until they maintain their lines; Dan has reported trees on the phone lines but FairPoint has refused to remove them.

Violation: The Selectboard asked Bobbi to send a letter to Dwight and Linda Duke regarding their rental property on Route 2, stating that they are in violation of the solid waste ordinance, and also that the Town will not be able to plow the road because the turnaround is blocked.

Salvage Yard: The Town received a copy of a letter from the State, requiring Brian Holm to come into compliance with the State’s ordinance and apply for a permit, or cease operations. The Board noted that it appears that some cars have been removed.

Dog Bite: The Health Officer has received a complaint that a resident was bitten by a dog belonging to Rob and Betty Billings. The Board asked Bobbi to send them a letter explaining the dog ordinance.

Old Schoolhouse Common: Chris has looked at the flooring in the Food Shelf area. The carpet needs to be taken out. The floor underneath is wood but would need to be sanded if it was to be painted. After the business portion of the meeting, the Board inspected all of the rooms in the Old Schoolhouse to look at the work that needs to be done, and to discuss the heating system.

The Selectboard has discussed the role of the Old Schoolhouse Common Board of Directors and the operating plan. They will ask the OSC board to come and discuss it at the next Selectboard meeting.

John, Bobbi and Laura expressed their thanks to Chris, Jim Brimblecombe, and Caleb Martin for all of the hours that they volunteered to install the new carpet in the Town Clerk’s Office.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll. They approved the minutes of the October 19^th and November 3^rd meetings.

The meeting adjourned at 9:20 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Daniel Tetreault; Health Officer Madelyn Hamilton; OSC Board member Janet Nielsen; Energy Committee member Rich Phillips; Fire Fighter Tom Maclay; Will Walters (Hardwick Gazette)

At 6:10 p.m. the meeting was called to order by Chair John Warshow.

Health Officer issue:  Madelyn updated the Board on a landlord-tenant dispute.  This has been ongoing since August.  Chris did the initial inspection and spoke with the landlord, Alan Soule.  Mr. Soule hired a local contractor to work on the building.  Madelyn met with the contractor and spoke with Mr. Soule to discuss the lead law, among other things.  She sent him a copy of the lead law, notice of the required class, and posters that must be furnished to the tenant.  Madelyn and Chris did a follow-up inspection.  The landlord has made some improvements, but hasn’t addressed the lead issue.  The tenants have sent tests from the apartment, and the results show high lead levels in some areas.  The landlord has since tried to evict the tenants, and has said he will work on the lead issue after the tenants move.  The Board entered executive session to discuss information that may be protected by HIPAA regulations. 

Appointment: The Board reappointed Tom Maclay as Fire Warden for another 5-year term, and appointed Tim Maclay as a second Fire Warden.

Budgets: Dan presented a draft budget for the highway department. He proposed having the town pay for uniforms rather than using the uniform service. Switching would save money for the town.  He gave the Selectboard a quote for grader tires in the amount of $7,730.28. The Board authorized him to buy them since there is money left in his budget for this year.  He also feels that it would be a good idea for the Town to have a pickup.  Right now he uses his personal truck to check roads and to carry chainsaws, but if it is damaged, the Town’s insurance likely wouldn’t cover it. A small truck would make it easier to plow the parking areas and the smaller roads, and the part-time employee could take over those areas and cut down the other routes.

He notified the Board that the warranty on the 2006 truck has expired.  It is scheduled for replacement in 2012.  The chipper is scheduled for replacement in 2011.  Dan is proposing keeping the chipper longer, and replacing the 2006 truck a year early.  They have had quite a bit of trouble with the 2006, and the wrecker bill alone is over $500 when it goes down.  The newer trucks have a longer warranty.  Also, the 2006 is the last truck with a tailgate sander, and if they had all side-dump sanders, they could mix stone with the sand and they wouldn’t have to sand as often.  Bobbi will recalculate the projections in the equipment fund to see if the town could afford to do this.

The Library Board submitted their budget with a 1.55 % increase. They increased the salary budget to cover the librarian’s share of the increase in health insurance, and cut the book and program budgets in half.  Their projected expenses for 2011 are less than for 2010 but they had a surplus coming into 2010, and they don’t anticipate having a surplus to carry into 2011.

The Fire Department has prepared their budget.  They are asking for a small increase.

Energy: The Selectboard signed a finalized contract for changing the lights at the Old Schoolhouse Common.  The final contract price is $9,235.  Efficiency Vermont will reimburse just over $4,000, so the Town will need to budget $5,000 for this work in 2011.  The budget for electricity will be lowered by about $700 per year.

Rich Phillips discussed the work that has been done to design a pellet boiler for the Old Schoolhouse Common.  The energy committee is working with vendors to get estimates.  They are also looking at the feasibility of getting solar panels for the Old Schoolhouse Common.

Old Schoolhouse Common: The Town received a Park and Ride grant in the amount of $2,300 to expand parking at the Old Schoolhouse Common for the commuter bus.  Rich will look at the grant application and talk to Dan Tetreault and come back to the Board with a recommendation whether or not the Town should accept the grant.  The work wouldn’t be done until next summer, after Town Meeting.

Janet Nielsen informed the Selectboard that the Old Schoolhouse Common Board of Directors recommends disbanding the OSC Board and just having committees to work on an as-needed basis.

The Selectboard discussed how the committees could be structured.  They also discussed the vision and purpose of the building in the future, and how to better utilize all of the space.

Insurance Claim:  A woman was knocked down in the parking lot while coming to the Twin Valley Senior mealsite.  A claim was presented to the insurance company for the Seniors.  They have asked the Town to put in a claim to the Town’s insurance.  VLCT has stated verbally that the Town is not liable because there was no negligence on the part of the town.  The claim has been submitted to VLCT and they will defend the claim.

Ordinance Violation: The Board received a letter from Dwight Duke stating that the turnaround on Sass Ave has been cleared, and the bags are actually recycling.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll.  The Selectboard approved the minutes of the November 16, 2010 meeting.

The meeting adjourned at 9:45 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************

SELECTBOARD MEETING MINUTES

Present: Selectboard members John Warshow, Chris Martin, and Laura Johnson; Town Clerk Bobbi Brimblecombe; Road Foreman Dan Tetreault; Visitor Michael Stark; Will Walters (Hardwick Gazette)

At 6:00 p.m. the meeting was called to order by Chair John Warshow.

Personnel: Michael Stark asked to speak with the Selectboard to discuss a personnel issue.  John moved to enter executive session.  Laura seconded – all in favor.

The Board returned to open session at 6:40 p.m.

Truck: The Road Foreman notified the Selectboard that he was offered $55,000 for a trade-in on the 2006 dump truck.  A new truck less trade in would be $31,000.  He has not received a quote yet for the body.  He noted that a 10-wheeler would be $57,000 before setup.  He has checked with the state about the state’s contract for pick-ups.  A new ¾ ton pickup would be $22,304 before the plow and sander is added.  He expects that it would be less than $32,000 total.  The Selectboard approved buying both of them provided that the final prices are what Dan expects.  The trucks will be paid for out of the equipment fund.

Highway Budget: Because last year was an easy winter, the highway budget has a surplus.  The equipment shed also came in under budget. The Board decided to pay for the shed out of this year’s surplus rather than borrowing.  Since there won’t be a loan payment for the shed next year, the Board instructed Bobbi to increase the amount that will be put into the equipment fund instead. The highway budget will have an increase of 3.4%.

Historical Society Budget: John Johnson reported that they raised $840.  Their rent is $5,673 and they receive $4,375 for an appropriation.  They are looking for ways to fundraise the additional $1,300 that they need.

Buildings and Grounds Budget: The Selectboard level funded the budget with the exception that the $7,500 for the pellet boiler was removed and $5,000 was added for changing out the lights at the Old Schoolhouse Common.

Fire Department Budget: The Fire Department level funded their budget.  They have a surplus of approximately $5,000.  The Selectboard authorized Bobbi to transfer the Fire Department’s surplus to the Fire Department Equipment Fund.

Recreation Budget: The Selectboard level funded the budget.  The Recreation Committee has fundraised for the work that has been done around the little league ballfield.

Solid Waste: The Selectboard authorized Bobbi to send a letter to the Northeast Kingdom Waste Management District, indicating our interest in having an article on the warning for town meeting so that voters can decide whether or not to switch from the Central Vermont Solid Waste District.

Abandoned Cars: The Selectboard received a complaint regarding abandoned cars that are blocking the neighbors’ view of oncoming traffic.  Since the properties in question are on Route 2 and not a Town road, the Selectboard has no jurisdiction.  They asked Bobbi to refer the complaint to the Agency of Transportation District 6 office.

Tax Anticipation Note: Bobbi reviewed the bids for tax anticipation borrowing.  The Selectboard will execute a note from Peoples United Bank at their next meeting.

Tax anticipation note.

Stranahan Town Forest: The Selectboard received four recommendations from the Stranahan Stewardship Committee:

1. To change the status of the Thompson Road from Class IV to legal trail.  The Selectboard will research the process for doing this.

2. To mark stands 5 and 21 for sugaring and thin them according to the recommendations in the forestry plan. The Selectboard will instruct them to proceed, to mark them and prepare a bid specification and criteria.

3. To accept Merrick Grutchfield’s design for boundary signs with the words Marshfield, VT added.  The Selectboard approved of the design.

4. To allow Bob Light access to the south end of the Thompson Road to gather sap during the 2011 sugaring season as long as he repairs any damage he creates in the process.  The Selectboard approved.

Expenses, Permits & Payroll:  Selectboard members read and signed reports for General Expenses and Payroll. They approved the minutes of the November 5^th and December 7^th meetings.

The meeting adjourned at 9:25 p.m.

Respectfully submitted,

Bobbi Brimblecombe, Town Clerk

*****************************************************************************************************